Manager of the Executive Office

Location: Santa Fe, NM

Organization: Anchorum Health Foundation

Reporting to: Chief Executive Officer (CEO)

Job Description: If you are looking for a new opportunity to showcase your wide-ranging skills, you feel motivated by the daily balance of your regular duties, concurrent projects and emergent priorities, and feel inspired to perform in a high visibility position in a growing philanthropic organization, then this role is for you. We are looking for a person with a passion for leading through service. Someone with proven skills to provide robust content and analysis for programmatic, strategic, and creative projects while also embracing the important role of providing excellent administrative, scheduling, and project support for the CEO and the Senior Executive Team (SET). This position will also serve in the critical role as liaison from the CEO’s Office to the Board of Directors and have the significant responsibility for scheduling and coordinating with Directors for all Board and Committee meetings of the Foundation.

Responsibilities:

• Collaborate daily with the CEO and SET to coordinate scheduling, planning, logistics, and meetings. Growing and developing to become intuitive about the organization and our partners, and able to anticipate questions from the Team before they are asked.
• Support our team to create powerful presentations, PowerPoint decks, and written communications that are appealing to the eye, relevant to the target audience, and able to translate data and analysis into the important stories of our work.
• Serve as the liaison between the CEO and the Board of Directors. Anticipating the needs of Directors, assisting them with scheduling, planning, and logistics and ensuring they feel supported and informed before all Board and Committee meetings of the Foundation.
• Serve as an officer of the Corporation in the role as Corporate Secretary, taking minutes of each open session of the Board, and ensuring all Board meeting are professionally coordinated, planned, scheduled and that all meeting materials are sent in a timely and secure manner.
• Be the conductor that keeps the trains running on time to seamlessly coordinate the CEO’s and SET’s busy and fast-paced calendars and meeting logistics.
• Represent the CEO and SET with the Board of Directors and our growing network of community, regional, and statewide partners with an authentic and professional brand voice of the Foundation.
• Direct traffic and prioritize requests for the Team. Steer requests that do not have an immediate SET owner until they are mature enough to be taken on by the appropriate Team member.
• Inspire operational excellence and encourage a performance mindset through thought leadership and infusion of fresh ideas that can be broadly implemented in team members’ day-to-day.
• Foster an atmosphere of trust, value and openness; share new growth opportunities widely and be a voice of encouragement and support throughout the organization.
• Engage with the CEO and the SET as needed to provide robust content and analysis for programmatic, strategic, and creative projects.
• Provide ongoing support to the Senior Directors of Communications and Director of Grants Management & Evaluation as requested.
• Proactively identify issues that could impact the successful execution of commitments; differentiate between important signals and routine noise, then elevate issues about which the CEO or SET members needs to be aware; frame ideas to resolve the problem and mitigate risk to the organization.
• Lead special projects that help the team progress (small scale and large scale, as assigned or requested) deliver weekly executive leadership updates for each area of the business that are concise but detailed enough to address questions and bring value.

Important Skills:

• Approach tasks with a collaborative spirit, seeking ways to enhance processes and outcomes.
• Exercise strategic prioritization and adapt to evolving needs with minimal direction. Proactively align your work and that of the CEO and SET with the Foundation’s mission, anticipating both immediate and long-term goals.
• Approach challenges with a solutions-oriented mindset, fostering a culture of learning and continuous improvement.
• Thrive in ambiguity and the charting of new courses; no one day is the same as another.
• Proven track record for managing project loads with ability to communicate efficiently and effectively and meet deadlines.
• Excellent organization skills and ability to multi-task and adapt rapidly to emergent priorities and unanticipated deadlines.
• Strong project management skills experience driving projects from conception to completion.
• Exceptional people and communication skills, verbal and written.
• High level of proficiency in Microsoft Office Suite and other relevant software. 

Qualifications:

• Bachelor’s degree in business administration, public health, healthcare administration, or a related field.
• Minimum of 7-10 years of professional and relevant experience and familiarity serving as a liaison to organizational governance, shareholders or C Suite Executives. Experience in financial, healthcare, nonprofit, or philanthropic organizations a plus. 

Compensation: This position offers a competitive salary and benefits package, including opportunities for professional development and advancement. Join us in our mission to empower communities and build healthier futures for all residents of northern New Mexico. This position is full-time and allows for some remote work within northern New Mexico.

Classification & Benefits: The salary range for this position is $110,000- $125,000 annual and is an exempt position. The position is eligible to participate in the organization’s health, dental, and vision insurance benefit plans, disability and life insurance plan, and 403(b) retirement plan. The position is also eligible to accrue Paid Time Off (PTO) with the current benefits offered along with the standard paid holidays observed by the organization as described in the Employee Handbook.

To Apply: Please email a resume and letter of interest to [email protected] by 5pm on Friday, September 20th.

Studies have shown that women and people of color are less likely to apply for jobs unless they believe they can perform every job description task. We are most interested in finding the best candidate for the job, and that candidate may come from a less traditional background. AHF may consider an equivalent combination of knowledge, skills, education, and experience to meet minimum qualifications. If you are interested in applying, we encourage you to think broadly about your background and skill set for the role.